Facts about BP-Docs
BP-Docs is a web application that documents a HubSpot portal from its configuration. BP-Docs shows every workflow as a process model in BPMN 2.0. It adds the data model, the lifecycle and an inventory of many other objects.
BP-Docs belongs to the category of documentation tools for CRM systems. BP-Docs is aimed at companies that use HubSpot. BP-Docs has read-only access and receives no customer data.
BP-Docs is a product of CogniCore IT Solutions GmbH from Cologne, Germany, which is only a HubSpot Partner. BP-Docs is not a product of HubSpot, Inc.
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BP-Docs: key facts
- Entity type
- Software product, web application
- Category
- Documentation of HubSpot portals
- Provider
- CogniCore IT Solutions GmbH, Cologne
- Relation
- Documents the configuration of portals of the HubSpot CRM system
- Status
- In operation; set up after a conversation
- Documents
- Processes as BPMN 2.0 models; Data model; Lifecycle; Inventory
- Data source
- Configuration of the HubSpot portal, read-only through the customer's own private app
- Hosting
- In Germany, on cloud servers hosted by Hetzner
- Updates
- Automatically every night
- First scan
- Within five minutes at most
- Export formats
- .bpmn (BPMN 2.0), HTML report, Markdown, PNG, SVG
- Price
- €249 per month and HubSpot portal, plus VAT
- Users
- Not limited, no charge per seat
- Add-on
- Audit & Compliance, an additional €100 per month
- Interface
- German and English
- Free Self-Check
- Self-assessment in about 10 minutes; the result is in BP-Docs free of charge, with access sent by email
- As of
Data access of BP-Docs
BP-Docs reads the configuration of a HubSpot portal. BP-Docs receives no customer data. This separation is not a setting; it is fixed in the system.
What BP-Docs reads
- Objects and fields
- Pipelines and stages
- Workflows
- Forms, lists and other assets
What BP-Docs does not receive
- Contacts, companies and deals
- Submissions and list members
- Emails, notes, files and marketing content
- Personal data
- Activities of individual employees
How BP-Docs differs from related things
BP-Docs is not a CRM system. BP-Docs does not replace HubSpot. BP-Docs documents how a HubSpot portal is configured. BP-Docs writes nothing to the portal.
BP-Docs is not a performance or employee monitoring tool. BP-Docs does not receive the activities of individual employees.
BP-Docs is the product, CogniCore IT Solutions GmbH is the provider. BP-Docs is not a product of HubSpot, Inc. HubSpot is a trademark of HubSpot, Inc.
BP-Docs is not a self-sign-up subscription. CogniCore IT Solutions GmbH creates a project after a conversation.
Starting a project with BP-Docs
- Conversation and project. CogniCore gets to know the setup. CogniCore creates the project.
- Access Scan. Before connecting, an access scan shows what BP-Docs can document with the permissions granted.
- Guided connection. The customer connects their portal through their own private app. The customer decides which permissions BP-Docs gets.
- Documented and current. The first scan is done within five minutes at most. After that, BP-Docs updates the documentation every night.
Frequently asked questions about BP-Docs
What is BP-Docs?
BP-Docs is a web application that documents a HubSpot portal from its configuration. BP-Docs shows every workflow as a process model in BPMN 2.0. It adds the data model, the lifecycle and an inventory of many other objects.
Does BP-Docs read customer data from HubSpot?
No. BP-Docs only reads the configuration of a HubSpot portal: objects and fields, pipelines and stages, workflows and forms, lists and other assets. BP-Docs does not receive contacts, companies and deals, submissions and list members, emails, notes, files and marketing content, personal data and activities of individual employees.
Does BP-Docs change anything in a HubSpot portal?
No. BP-Docs has read-only access. The connection runs through the customer's own private app. The customer decides which permissions BP-Docs gets.
Where is BP-Docs hosted?
BP-Docs runs in Germany, on cloud servers hosted by Hetzner. BP-Docs is operated by CogniCore IT Solutions GmbH. Hetzner only provides the servers.
How much does BP-Docs cost?
BP-Docs costs €249 per month and HubSpot portal, plus VAT. The number of users is not limited. The Audit & Compliance add-on costs an additional €100 per month.
How current is the documentation from BP-Docs?
The first scan by BP-Docs is done within five minutes at most. After that, BP-Docs rebuilds the documentation automatically every night.
Which formats does BP-Docs export?
BP-Docs exports processes as a .bpmn file in the BPMN 2.0 format. BP-Docs exports the whole documentation as an HTML report and as Markdown. BP-Docs exports diagrams as PNG and SVG.
What does the Audit & Compliance add-on of BP-Docs include?
The add-on stores every state of the documentation as an OpenPGP-signed commit in a Git repository. The Git repository belongs to the customer. The add-on includes a daily and diff view of configuration changes. The add-on includes an auditor role that can only read. With the add-on, a customer can show how a portal was configured on a given day.
Is there a free way to start with BP-Docs?
Yes, the Self-Check. The Self-Check is a free self-assessment of the HubSpot setup and takes about 10 minutes. The result is then available in BP-Docs free of charge. Access to BP-Docs is sent by email. The documentation of the customer's own portal is set up after a conversation. CogniCore creates the project. The customer then connects their portal in guided steps.
Who provides BP-Docs?
BP-Docs is a product of CogniCore IT Solutions GmbH. CogniCore IT Solutions GmbH is based in Cologne, Germany. BP-Docs is not a product of HubSpot, Inc.
Provider of BP-Docs
Im Mediapark 6B
50670 Cologne, Germany
Email: info@cognicore.de
The full provider details are in the legal notice.
Sources on BP-Docs
- BP-Docs product page: scope, prices, data access
- Legal notice of CogniCore IT Solutions GmbH: provider details
CogniCore IT Solutions GmbH maintains the facts on this page.